Considering the present communication business, you can’t even think of doing business without any email correspondence. When you deal with hundreds and thousands of emails on daily basis, email archiving becomes a matter of critical importance. So, let’s see the top advantages of cloud-based email archiving solutions, but before that, let’s start off with some interesting statistics.
Some Interesting Stats
According to the personal usage, an average professional sends and receives hundreds of emails daily. Now you can imagine the number of emails that are received and sent by a chief executive or a person at a managerial position. In the year 2008, according to the estimates, almost 247 billion mails were sent on daily basis. With further estimation, it is projected that the figure will be above 500 billion per day. Let us study the best five advantages of cloud-based e-mail archiving solutions in detail now.
Email Archiving Has Become a Necessity Today!
Emails received and sent are considered as the most important and thinking with respect to the business perspective, you cannot afford to lose them, because they form the basis of official communication. If you are able to manage that many number of emails daily, then email archiving is the only way to store thousands of emails safely. You can store hundreds and thousands of emails offline. Archiving process also helps in protecting the intellectual property as well as company’s confidential information.
Cloud Email Archiving Benefits
Email archiving is pretty essential for running a business. The human mind has a tendency to look for better as well as easier procedures to save their mails. In the present corporate world, it is good to work with the advanced techniques rather than doing things the old fashioned way. With the help of cloud-based email services archiving, life becomes easier, secured as well as more seamless. Let us start studying how the email archiving through a cloud network will help the users.
Using the E-Discover Feature
When you start running a business, you would never want to get sued by someone, especially due to lack of records. So, whenever it becomes really necessary for you to pull out old records, then E-discover feature in the cloud-based email archiving will make your job easier. Litigation friendliness of the email archiving procedure will help you in deciding to sue someone. If you have got a seriously regulated business such as HIPPA, GLBA or SEC, the e-discovery feature is pretty important for you to run the business successfully.
With the help of cloud email services, all your emails will be more tamper-proof. Although you might not expect to get into a lawsuit, you might be required to produce the proofs of all the sent and received emails in any legal case. You should make sure that emails are not getting tampered with. In this perspective, cloud-based email archiving can be considered as one of the best choices.
No Data Storage Worries
The prime advantage in using cloud-based email archiving is that you are allowed to store all your emails, irrespective of size, and there’s no upper limit. You can store the mails in any volume and it is a considerably convenient facility with which you can seamlessly archive all your emails without worrying about attachment size etc. Of course, you need to pay additional price for the usage of higher data storage, and most of the providers will charge on monthly or yearly basis.
Email services running on the Cloud will take care of backing-up all the older emails and it will protect all the precious data in case of an unlikely server disaster. Such e-mail archiving comes with an impressive in-built security system, which helps you in accessing all the mails even during emergencies. So, having seen the benefits of cloud-based email archiving solutions, it only makes sense for you to give it a try.
Author Bio – David Anderson working for a cloud computing firm and he strongly recommends Internet users to make use of email archiving services to keep their mails secure at all times. He also advises everyone to encrypt their mails at all times.